2025-2026 Academic Year
Student Organization Re-Registration Information and Requirements

We are committed to supporting student organizations as they transition from year to year. The annual re-registration process allows student organization leaders to review, update, and share important information about their organization with VCU.  If you are looking for information on how to register a new organization, visit the how to start a new organization page.

Annual Re-Registration is required in order to be eligible for access to (1) SGA funding, (2) SOVO Fair participation, and (3) Camps space reservations in EMS, and other resources on campus

Information on deadlines will be announced here and in the Student Organization Newsletter when finalized.

GET READY TO RE-REGISTER

2025-2026
re-registration requirements

In order for your organization to remain active with the university, there are several requirements that must be updated each year.

Once your organization meets all the requirements below, *your 2025-2026 president* should complete and submit your re-registration form through RamsConnect.

1. Advisor requirements

• In order to complete annual re-registration, organizations will need an advisor to maintain active status. Organizations may choose to have multiple advisors, but are strongly encouraged to have at least one advisor who is a faculty or staff member at VCU.
• For more information about how to connect with potential advisors for your organizations, check out the advisor resources page in Ramsconnect.

2. Leadership or executive board requirements

• Maintain a president, vice president, and treasurer (included in 8-member minimum) at all times.
• Ensure that your 2025-2026 executive board members are listed as officers in Ramsconnect prior to submitting re-registration.
• Executive board members should meet the following course load and GPA requirements.
• Undergraduate officers must maintain a minimum cumulative GPA of 2.5 and enrolled in a minimum of 6 credit hours per semester.
• Graduate/professional officers must be in good standing with their academic department and enrolled and in a minimum of 3 credit hours per semester.

3. Membership requirements

• Maintain a minimum of 8 student members
• Maintain accurate roster of all members, including all officer positions, in Ramsconnect
• Upload a current copy of organization constitution

4. Student Organization Handbook review requirements

Student organizations must review and adhere to all VCU, Student Commons, and Student Organization guidelines as stated in the Handbook for Student Organizations at VCU.

***Sport Clubs, Student Media organizations, and Graduate and Professional organizations, as well as organizations that fall under the College Panhellenic Council, Interfraternity Council, Unified Greek Council, and National Pan-Hellenic Council, may have additional re-registration requirements that must be completed through their respective offices to maintain active status.

For questions on student organization requirements and status reach out to studentorgs@vcu.edu or visit us in the Underground during our operating hours.

Submitting Re-registration through Ramsconnect

2025-2026 organization presidents must register or re-register through RamsConnect for the upcoming academic year beginning May 1st. Here are the steps:

• Log into Ramsconnect.vcu.edu
• Using the search bar in RamsConnect, find your organization under "My Group". You might have to scroll down to find the organization. If your organization does not appear under "My Groups", then you do not have access. Check with the previous president and ask them to update the officer list in RamsConnect.
• If your organization does not appear under "My Groups", then you do not have access. Check with the previous president and ask them to update the officer list in RamsConnect.
• Once you have access, make updates to the mission, constitution and website.
• Your 2025-2026 organization president can access registration directly through your RamsConnect page beginning on May 1, 2025. Once your executive board roster is updated in RamsConnect, your organization president will see a blue registration box where they can complete the re-registration process.
• Update or enter the names of the treasurer and vice president, both of which are required. You can search by first name, last name, and email. If the name of the vice president or treasurer does not appear, then the individual has likely not created a RamsConnect account by logging in. The president should contact the individual and request that they log-in to RamsConnect. Once this is complete, the president can update the officer positions.
• Once completed and approved, the registration box on your organization's page will disappear.

Student Organization & Volunteer Opportunities Fair (SOVO Fair)

>> Student organizations can now register for a space at the Fall SOVO Fair while they complete the annual re-registration process. <<

Questions?

The Underground student organization resource center is available for virtual or in-person meetings to help walk through the steps of maintaining active status, including re-registration through RamsConnect.

For more information on student organization requirements and status reach out to studentorgs@vcu.edu or visit us in the Underground during our operating hours.