RE-REGISTRATION

Student Org Re-Registration for the 2022-2023 Academic Year

We are committed to supporting student organizations with a smooth transition from year to year. The Underground Student Organization Resource Center is available for virtual or in-person meetings to help walk through the steps of maintaining active status, including re-registration through RamsConnect.

For information on how to register a new organization, visit the how to start a new organization page.

For questions on student organization requirements and status reach out to studentorgs@vcu.edu or visit us in the Underground during our operating hours.

Rolling re-registration

>> May 14, 2022 - September 9, 2022

Student Organization & Volunteer Opportunities Fair (SOVO Fair)

>> August 1, 2022 - August 19, 2022

Signup Form Coming soon.

Re-registration period ends and re-registration form is no longer accessible on RamsConnect

>> September 9, 2022

2022-2023
Re-registration requirements

In order for your organization to remain active with the University, there are several requirements that must be completed by the deadlines outlined below:

Advisor requirements

**(new for the 2022-2023 academic year)

  • Beginning next academic year, organizations will need an advisor to maintain active status. Organizations may choose to have multiple advisors, with at least one advisor who is a faculty or staff member at VCU.
  • Student organizations are strongly encouraged to select an advisor prior to the Fall 2022 semester, with the mandatory VCU advisor requirement taking effect beginning in the Spring 2023 semester.
  • For more information about how to connect with potential advisors for your organizations, check out the advisor resources page in RamsConnect.

Leadership or executive board requirements

  • Maintain a president, vice president, and treasurer (included in 8-member minimum) at all times.
  • Ensure that your 2022-2023 executive board members are listed as officers in RamsConnect prior to submitting re-registration.
  • Executive board members should meet the following course load and GPA requirements.
  • Undergraduate officers must maintain a minimum cumulative GPA of 2.5 and enrolled in a minimum of 6 credit hours per semester.
  • Graduate/professional officers must be in good standing with their academic department and enrolled and in a minimum of 3 credit hours per semester.

Membership requirements

  • Maintain a minimum of 8 student members
  • Maintain accurate roster of all members, including all officer positions, in RamsConnect
  • Upload a current copy of organization constitution

Training and handbook requirements

  • Complete Student Organization Orientation online through Canvas
  • Review and adhere to all VCU, Student Commons, and Student Organization guidelines as stated in the Handbook for Student Organizations at VCU

Once your organization meets all the requirements above, your 2022-2023 president should complete and submit your re-registration form through RamsConnect.

***Sport Clubs, Student Media organizations, and Graduate and Professional organizations, as well as organizations that fall under the College Panhellenic Council, Interfraternity Council, Multicultural Greek Council, and National Pan-Hellenic Council, may have additional re-registration requirements that must be completed through their respective offices to maintain active status.

For questions on student organization requirements and status reach out to studentorgs@vcu.edu or visit us in the Underground during our operating hours.

Submitting Re-registration through RamsConnect

2022-2023 organization presidents must register or re-register through RamsConnect for the upcoming academic year. Here are the steps:

  • Log into Ramsconnect.vcu.edu
  • Using the search bar in RamsConnect, find your organization under "My Group". You might have to scroll down to find the organization. If your organization does not appear under "My Groups", then you do not have access. Check with the previous president and ask them to update the officer list in RamsConnect.
  • If your organization does not appear under "My Groups", then you do not have access. Check with the previous president and ask them to update the officer list in RamsConnect.
  • Once you have access, make updates to the mission, constitution and website.
  • Your 2022-2023 organization president can access registration directly through your RamsConnect page beginning on April 11, 2022. Once your executive board roster is updated in RamsConnect, your organization president will see a blue registration box where they can complete the re-registration process.
  • Update or enter the names of the treasurer and vice president, both of which are required. You can search by first name, last name, and email.If the name of the vice president or treasurer does not appear, then the individual has likely not logged on to RamsConnect. The president should contact the individual and request that they log-in to RamsConnect. Once this is complete, the president can update the officer positions.
  • If the name of the vice president or treasurer does not appear, then the individual has likely not logged on to RamsConnect. The president should contact the individual and request that they log-in to RamsConnect. Once this is complete, the president can update the officer positions.
  • A cumulative GPA of 2.5 is required for president, vice president, and treasurer positions. Each organization must have a minimum of five student members in addition to the three officers. To add members, search and select the member names. The members will receive a request to validate their membership.
  • Once completed and approved, the registration box on your organization’s page will disappear.

Questions?

Don't see what you are looking for or have further questions? Email us at studentorgs@vcu.edu or visit us in the Underground.