Notification of an Event with Alcohol

All student organizations must complete this Notification of an Event with Alcohol Form in RamsConnect at least fourteen (14) days in advance of any Alcohol Event.

The following requirements apply to student organizations and all members and guests for any Alcohol Event:

(1) Comply with all federal, state, and local laws. For example: No person under the legal drinking age (21) may possess, consume, provide, sell or be provided alcoholic beverages. Attendance must not exceed local fire or building code capacity of the premises or venue.

(2) Alcoholic beverages may be provided, served or sold only on a per-drink basis and by a licensed and insured third-party vendor (e.g., restaurant, bar, caterer, etc.).

(3) Non-alcoholic beverages must be equally visible and available at every point of provision, service or sale as any alcoholic beverages. Student organizations must ensure that the Alcohol Event host provides appropriate food items and sufficient quantities to last throughout the Alcohol Event as long as alcoholic beverages are present.

(4) The presence of alcohol products above 15% alcohol by volume ("ABV") is prohibited.

(5) Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third party vendor, are prohibited.

(6) Student organizations must not co-host or co-sponsor an event with a bar, event promoter, or alcohol distributor; however, an organization may rent a bar, restaurant, or a privatized space within a licensed and insured third-party vendor to host an Alcohol Event.

(7) Attendance by non-members of student organizations at any Alcohol Event must be by invitation only, and student organizations must utilize a guest list system.

(8) No alcohol is permitted at any event or activity related to the new member recruitment process. This includes but is not limited to, recruitment, intake, rush, new member activities, meetings, or initiation, "bid night," "Big/Little" events or activities, "family" events or activities, and any ritual or ceremony.

(9) Student organizations, members, or guests must not permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games.

(10) Student organizations, members and guests must comply with applicable university policies, including the policies on Alcohol and Other Drugs and Reservation and Use of Space (see section II.B.1 on Major Events as any event on university property where alcohol is served).

For complete information about the alcohol policy related to student organization events, visit here. For questions about this form and/or the alcohol policy for student organizations, visit The Underground in the lower level of the Commons or email studentorgs@vcu.edu.