From: The Underground: Student Organization Resources Center
Date: April 4
Subject: Student Org Newsletter 4/4: Spring Semester Reminders and Deadlines


Calling all student organization leaders! 

WE NEED YOUR INPUT! This spring, students and staff at VCU have been exploring intentional ways to strengthen and better support student organizations. Our work has been focused on addressing the following areas: finance; communication and policy; training and professional development; and assessment. You are invited to come and provide your feedback on the recommendations that have been developed through this work. The meeting will be held on Friday April 12 from 2-4pm in the West Grace North Residence hall, classroom 1030J. Please RSVP in RamsConnect, and a zoom link will also be provided for those who can't attend in person but would still like to share their input.

Please register here.

Annual Student Organization Re-Registration is Coming Soon!

It’s that time again: Annual Student Organization Re-Registration! Each year, all student organizations are required to submit the annual re-registration form in order to be recognized by the university and to be eligible to access (1) SGA funding, (2) SOVO Fair participation, and (3) campus space reservations in EMS. 

Annual re-registration begins May 1st and ends June 1st. 

Visit the Annual Re-Registration information page to learn more about the process and how to prepare.

Key Things to Prepare For BEFORE filling out the form:

The end of the academic year is coming fast and now is the time to start preparing for new officers beginning their roles and outgoing officers to help the transition process. Below are our TOP TEN TIPS for officer transition:
  1. Discuss and define each officer’s roles and responsibilities
  2. Update officer roles/positions in your RamsConnect Group page
  3. Prepare or ask for key documents and access such as:
    • The constitution or bylaws
    • Important account access to Google Drives, generic email accounts, etc.
    • EMS reservations and funding requests
    • Pro tip: think of all the resources and tools you needed to be successful in your exec board position. Make sure whoever is inheriting your role has access to those things!
  4. Meet and get to know your advisor
  5. Review the RamsConnect Officer Training for using the tools in your group page
  6. Prepare for Annual Re-Registration
  7. Prepare for or review your 2024-25 SGA Funding Request
  8. Transition your organization’s EMS accounts to new officers
  9. Read and review the Student Organization Handbook
  10. Read and review Funding and Finance Information

Purchase requests are being accepted in RAMorgs until midnight on Wednesday, April 3rd. Please note that exceptions will not be granted to those who submit purchase requests after the stated deadline.

Please note, SGA funding cannot be used for programming/travel/etc. after the last date of classes on the Monroe Park Campus, Friday, May 3rd.

Don't forget that student organizations now have access to reserve for Fall 2024 and Spring 2025 semester Student Center meetings! The EMS template is NOW OPEN and will remain open through June 30th 2025.  This will be exclusive access to reserving all your major events and general body meetings before the space opens up to the rest of campus starting in April. 

Need help reserving a room in the Commons? Check out the Student Organization Event Forum on March 20th at 3pm to ask Event Services questions about room reservations and share your feedback about the process. The forum is open to all VCU student organizations.

Event Services can also help move reservations under incoming student leadership for easy transition. 

Email uscaevent@vcu.edu with any questions! 

Save the Date: SOVO 2024 will be on August 23rd in Monroe Park.

All those who complete annual re-registration on time are eligible to participate. To participate, simply answer yes to the SOVO Fair question in the annual re-registration form.