From: The Underground: Student Organization Resources Center
Date: November 7, 2024
Subject: Student Org Newsletter 11/7: Spring SOVO Fair and Upcoming Fall Events


Registration for Spring SOVO Fair is coming soon! The form will open on Monday, November 11th at 9am ET. Space is limited and registration will close once all spots are filled, so plan ahead!

Spring SOVO Fair Registration on 11/11

Spring SOVO Fair
Date: Friday, January 17th
Time: 11am to 2pm
Location: The Commons, 2nd Floor

How to Update Your Advisor:

If your organization is changing advisors or adding an advisor there are a couple quick steps to notify our team of the change. 

  1. First, complete the Student Organization Advisor Update Form. Be ready with their name, email address, and relationship to the organization.
  2. After that, make sure that you update your RamsConnect group page and add your advisor as an officer.
Ready to see the world through a new lens? Join us for our Exploring Intersectionality Workshop!  

We’ll break down how race, gender, class, and other identities shape our experiences and interactions. Whether you’re passionate about social justice or just curious, this is your chance to learn how to be a better ally and advocate for inclusion.

Come hang out for real talk, fresh perspectives, and good vibes—plus, we’ve got free snacks! Let’s work together to create a more inclusive and understanding campus.

Homecoming Applications are OPEN!!! 

But only for a limited time! Put your application in before November 14th for the opportunity to be Royal. 

All student organizations hosting events where alcohol will be served must complete this Notification of an Event with Alcohol Form in RamsConnect at least fourteen (14) days in advance of any alcohol event. More information about the student organization alcohol policy can be found both on the notification form and in the Student Organization Handbook.

All student organizations are encouraged to share their travel details with the student org office through the Travel Reporting Form. 

Submitting this form is required for any student organization receiving university funding (partial or full funding) for organization travel. Registered Student Organizations receiving any university funding for travel must complete this form 30 days prior to travel to ensure compliance with state and federal guidelines. Link to form is here.

DSA Finance Updates

Please note, as stated in the 2024-2025 Student Organization Finance Training, all submitted reimbursement requests must follow the following rules; 1.) reimbursements are exclusively available for food/beverage and/or travel expenses, 2.) the subtotal of the reimbursement request must exceed $25.00, and 3.) the reimbursement request must be submitted in RAMorgs within five days of the purchase being made.

Please do not purchase anything outside of these guidelines and expect to be compensated for your tendered payment.

Student Activity Fee Funding Info Session

Support Fully Funding Your Student Activity Fee! Administrators will be tabling on Thursday November 21st at the Commons from 11am until 1pm. All students are invited to stop by the table to learn more about how fully funding the Student Activity Fee will benefit all VCU students as well as ask questions and give feedback on the proposed fee increase.

Is your student organization interested in partnering with the Red Cross to host a blood drive on or near the MPC or MCV campuses? The Red Cross can guide you through the process of planning, marketing and coordinating volunteers to help facilitate a drive. This is a simple way to host a campus accessible service project for your org. For more information on partnering to host a drive, contact Christine Homan at christine.homan@redcross.org.