From: The Underground: Student Organization Resources Center
Date: November 21, 2024
Subject: Student Org Newsletter 11/21: More Fall Updates and Activities


Volunteers Needed: Video to Feature Martin Luther King Jr. Celebration Week

Hello Student Leaders! We are putting together a video featuring students to help educate our VCU community about the programs and events taking place during the Martin Luther King Jr. Celebration Week that will occur in January 2025. On Friday December 6th from 1p-4p in University Commons we will be set up to record students on video reading select lines from Martin Luther King Jr.'s I Have A Dream speech. If you are interested in participating, then please complete this google form to sign up for a time.  If you have questions, you can reach out to Kelsey Jones, Assistant Director for Civic and Community Engagement at jonesk66@vcu.edu. 

Y'all asked, so you shall receive...

Homecoming Court Applications have been EXTENDED! Applications will now close November 25, 2024 at 11:59pm. Turn your applications in now!

Get ready for a magical night!

Join APB for 'Once Upon A Drag: Disney Reimagined'

Watch our fellow student drag stars battle for the crown. Dress in your best Disney costume and join the fun on December 4th, 6-9 PM in the Commons Ballroom.

Witness the enchantment and register by clicking the flyer!

Get ready for a magical night!

Join APB for 'Once Upon A Drag: Disney Reimagined'

Watch our fellow student drag stars battle for the crown. Dress in your best Disney costume and join the fun on December 4th, 6-9 PM in the Commons Ballroom.

Here’s the updated Underground hours schedule for the upcoming breaks:

11/25-29: Closed
Monday, 12/9: 11 AM to 7 PM
Tuesday, 12/10: 2 PM to 7 PM
Wednesday, 12/11: 11 AM to 7 PM
Thursday, 12/12: 11 AM to 7 PM 
Friday, 12/13: Closed

All student organizations hosting events where alcohol will be served must complete this Notification of an Event with Alcohol Form in RamsConnect at least fourteen (14) days in advance of any alcohol event. More information about the student organization alcohol policy can be found both on the notification form and in the Student Organization Handbook.

All student organizations are encouraged to share their travel details with the student org office through the Travel Reporting Form. 

Submitting this form is required for any student organization receiving university funding (partial or full funding) for organization travel. Registered Student Organizations receiving any university funding for travel must complete this form 30 days prior to travel to ensure compliance with state and federal guidelines. Link to form is here.

DSA Finance Updates

Please note, as stated in the 2024-2025 Student Organization Finance Training, all submitted reimbursement requests must follow the following rules; 1.) reimbursements are exclusively available for food/beverage and/or travel expenses, 2.) the subtotal of the reimbursement request must exceed $25.00, and 3.) the reimbursement request must be submitted in RAMorgs within five days of the purchase being made.

Please do not purchase anything outside of these guidelines and expect to be compensated for your tendered payment.

Is your student organization interested in partnering with the Red Cross to host a blood drive on or near the MPC or MCV campuses? The Red Cross can guide you through the process of planning, marketing and coordinating volunteers to help facilitate a drive. This is a simple way to host a campus accessible service project for your org. For more information on partnering to host a drive, contact Christine Homan at christine.homan@redcross.org.