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Time to Prepare for 2025-26 Annual Student Organization Re-Registration

Each year, all student organizations are required to submit the annual re-registration form in order to be recognized by the university and to be eligible to access (1) SGA funding, (2) SOVO Fair participation, and (3) campus space reservations in EMS.

Annual re-registration begins May 1st and ends June 1st.

Visit the Annual Re-Registration information page to learn more about the process.

Key Things to Prepare For BEFORE filling out the form:

ONLY the president for the 2025-2026 academic year may complete this form
You MUST update your officer roles in RamsConnect (Learn how to update officer roles in the RamsConnect User Guide > Members and Officers)
You MUST update your membership rosters in RamsConnect (Learn how to update your membership roster in the RamsConnect User Guide > Members and Officers)
Review the Student Organization Handbook
Update your constitution (if needed) and upload to your RamsConnect page (Learn how to update your constitution and upload to RamsConnect)

Join us for an inspiring celebration at our Mix & Mingle event featuring the passionate efforts of social justice and service student organizations! This is your chance to connect with groups dedicated to positively impacting our campus and beyond. Refreshments will be provided.

Date: April 23, 2025
Time: 12 PM to 2 PM
Location: The Underground

Spirit Week! HAVOC Edition

To help in celebrating HAVOC week even more, we will be having spirit day events all throughout HAVOC and GRAND Prizes available to win each day!

Monday: Nespresso machine with Milk Frother
Tuesday: Beats Studios
Wednesday: MacBook
Thursday: VCU Gear Basket
Friday: Ninja Cremi

Through April 21-25 from 12pm -2pm, meet us at the compass to have your pictures taken and be eligible to win each days grand prize! For more information, go to the APB instagram page via @apb_vcu.

Also, from April 20 - 26, APB & friends are ready to provide you with the BEST HAVOC week VCU has seen yet, an ENTIRE WEEK full of events for you all to engage.

April 20 - Memory Lane: Memory Box Making
April 21 - APB Tiny Desk🎤🎙️
April 22 - The Silver Lining
April 23 - Rally at the Plaza
April 24 - Outdoor Bingo
April 26 - HAVOC on the Block (Beach theme)

All students, friends, allies, and supporters are welcome to each of these events.

REMINDER: The Underground will be closed for Student Leadership Awards on Thursday, April 17, 2025.

Check out our short guide to having a smooth officer transition period here:

Student Organization Officer Transition Guide

DSA Finance Deadlines for Student Orgs

If your student organization has been granted funding for the academic year, the following are important deadlines:

Tuesday April 1st, 2025 - The deadline has passed to submit purchase requests (VCU staff tenders payment on your organization’s behalf).
Wednesday, April 30th, 2025 - Funding cannot be used for any purpose after this date.
Monday, May 5th, 2025 - Last day to submit reimbursements. Reimbursements are only allowed for Food/Beverages purchases and Travel and must be submitted within 5 days of the purchase date.

Contact cfsof@vcu.edu if you have any questions.