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THANK YOU!

As the 2024-2025 academic year is winding down and wrapping up,the Student Organization team would like to thank each and every one of you for your work as advisors to student organizations. Your connection, commitment, and mentorship to your groups are critical in strengthening our student organization community. Whether you were coaching a dance team, helping an academic org navigate policy, caring for your cultural org, or any of the hundreds of ways you help please know our team and the universtiy at large appreciate you!

Sincerely,

The Student Organization Team

Annual Registration Starts May 1st

Each spring ALL student organizations are required to complete Annual Registration. The annual registration process allows student organization leaders to review, update, and share important information about their organization with VCU. Annual Registration is required in order to be eligible for access to (1) SGA funding, (2) SOVO Fair participation, and (3) Camps space reservations in EMS, and other resources on campus.

As an advisor, it is important to check in with your organization to ensure that they are completing this important annual task. Here are some key things the student leaders need to prepare to be ready:

ONLY the president for the 2025-2026 academic year may complete this form
Student Leaders MUST update officer roles in RamsConnect (Learn how to update officer roles in the RamsConnect User Guide > Members and Officers)
Student Leaders MUST update membership rosters in RamsConnect (Learn how to update your membership roster in the RamsConnect User Guide > Members and Officers)
Review the Student Organization Handbook
Review and Update (as needed) the constitution and upload to your RamsConnect page (Learn how to update your constitution and upload to RamsConnect)

Officer Transition

Along with registration, consider helping your organization with officer transition plans and ensuring new officers have the information they need to be successful in their new roles. This can include:

Access to important documents, folders, drives, as well as passwords and account information
Learning about processes like annual re-registration and funding requests
Awareness of the policies outline in the Student Organization Handbook
Meetings and coaching sessions with current and outgoing officers

Strong officer transition plans help organizations become sustainable and successful from year to year. Here is a link to additional information for officer transition:

Student Organization Officer Transition Guide