From: The Underground: Student Organization Resources Center
Date: December 5, 2024
Subject: Student Org Newsletter 12/5: Closing the Semester


Organizations that did not receive annual funding are eligible to apply for semester funding from the Student Government Association. Applications are due January 31st. IFB Funding Spring Application here. 

Additionally, here is spring semester funding information from the desk of the IFB Chair: 

Dear VCU Registered Student Organizations,

I write to you with great consideration regarding the Spring Funding Application for the upcoming academic year. Student organization funding approvals were higher than normal for the past two years due to the unspent funds from the pandemic. The Independent Financial Board has exhausted the rollover funds allocated to registered student organizations this year and cannot accommodate the higher requests for this coming year.

The Student Funding Board has begun a thorough assessment to ensure the equitable distribution of student funds. While funding is not a guarantee we anticipate registered student organizations will be able to request up to $750 in funding for the upcoming spring semester. 

We acknowledge the challenges this may pose however, we assure you that every effort will be made to navigate this situation with prudence, fairness, and equality across all student organizations. We recognize that student organizations provide a valuable service to the VCU community and want to continue honoring the vibrant VCU student experience.

Sincerely,
Trey Mount
Chair, Internal Financial Board
Volunteers Needed: Video to Feature Martin Luther King Jr. Celebration Week

Hello Student Leaders! We are putting together a video featuring students to help educate our VCU community about the programs and events taking place during the Martin Luther King Jr. Celebration Week that will occur in January 2025. On Friday December 6th from 1p-4p in University Commons we will be set up to record students on video reading select lines from Martin Luther King Jr.'s I Have A Dream speech. If you are interested in participating, then please complete this google form to sign up for a time.  If you have questions, you can reach out to Kelsey Jones, Assistant Director for Civic and Community Engagement at jonesk66@vcu.edu. 

Festive decorations, ice skating, delightful treats, and exciting giveaways! Come join us for a Snowy Night, a jolly evening filled with joy and laughter.

Don't miss out on the fun—let's make this winter unforgettable!

Register by clicking the flyer above!

From all of us on the student organization team, we wish you the very best as you wrap up the semester and prepare for a well-deserved holiday break. Here's to a joyful and restful holiday season and a bright start to the new year!

Here’s the updated Underground hours schedule for the rest of the semester:

Friday, 12/6: 11 AM to 5 PM
Monday, 12/9: 11 AM to 7 PM
Tuesday, 12/10: 2 PM to 7 PM
Wednesday, 12/11: 11 AM to 7 PM
Thursday, 12/12: 11 AM to 7 PM 
Friday, 12/13: Closed (for the rest of the semester)

We will reopen on the first day of the spring 2025 semester.

All student organizations hosting events where alcohol will be served must complete this Notification of an Event with Alcohol Form in RamsConnect at least fourteen (14) days in advance of any alcohol event. More information about the student organization alcohol policy can be found both on the notification form and in the Student Organization Handbook.

All student organizations are encouraged to share their travel details with the student org office through the Travel Reporting Form. 

Submitting this form is required for any student organization receiving university funding (partial or full funding) for organization travel. Registered Student Organizations receiving any university funding for travel must complete this form 30 days prior to travel to ensure compliance with state and federal guidelines. Link to form is here.

DSA Finance Updates

For all funded organizations, Wednesday, December 11th, 2024 will be the last date to submit purchase requests for the Fall 2024 semester (goods/services will not be purchased by the Finance Service Team over the Winter Break). Please ensure that any items wished for prior to Winter Break are requested as early as possible, as goods may not arrive before the close of university for break.