From: The Underground: Student Organization Resources Center
Date: January 17
Subject: Student Org Newsletter 1/17: Important Updates and Reminders


Join us for a celebration of student life, hosted by The Underground! This is the perfect opportunity for you to explore various student organizations, connect with like-minded individuals, and learn about the vibrant campus community. Mark your calendars for Friday, January 19, and head to The Commons on the second floor, where the event will be in full swing from 11 am to 2 pm.

As a reminder, registration for this fair is closed and at capacity, but keep an eye on the newsletter for Fall SOVO registration opening in May. 

Is your org ready for SOVO Fair?!? Join the Student Organizations team for the SOVO Fair Prep Party! Come by The Underground on Thursday, January 18 and make signs, prep for your table, print flyers and enjoy some food and refreshments on us! We'll have extra art supplies, poster boards, and more just for you.

Link to register is here. 

The student org team wants to hear from you! Please let us know how we can better serve you by completing this quick survey.
Chalkley Elementary School in Chesterfield County is hosting a Multicultural Night on Thursday, February 22nd from 5:45-7:45pm. We are looking for clubs and organizations that would be willing to put on a performance for our students and families or provide interactive cultural activities during the event. We would love any involvement from our community to make this event as success! If your organization is interested in performing or participating please reach out to Jacklyn Smith at jacklyn_smith@ccpsnet.net.

Leaders Unleashed is BACK and excited to offer VCU student leaders a phenomenal opportunity to connect with others for their own growth and development and to enhance the VCU community and student leadership experience. This event will be held in person on Friday, January 26, 2024, from 3-8 p.m. in MCALC. The conference will include small and large group discussions, activities, and opportunities for reflection throughout the conference. Attendees will be grouped into smaller cohorts with a lead facilitator (VCU Faculty or Staff) and several other students. 

Link to register is here.
Show your Ram spirit, represent your org, and $$$ WIN HUGE PRIZES $$$! Enter the Homecoming Spirit Organization Competition for the chance to win up to $2,000 for your org! Space is limited so sign up today!

If your funded student organization is planning on making a change in personnel for either the President or Treasurer positions this year, please follow the instructions below to successfully transition into the appropriate platforms: 

1. When ready to make a change, please make the proper alterations to the President/Treasurer position in your organization's officer page in RamsConnect.

2. Send an email to cfsof@vcu.edu, stating that a change has been made regarding the President/Treasurer position of your funded student organization. Thereafter, we will begin the process of importing the new user into the Canvas training module, and importing them into RAMorgs. 
 

Student organizations now have access to reserve for Fall 2024 and Spring 2025 semester Student Center meetings and events even earlier this year! Starting on Monday, February 19th, at 9:00 AM the EMS template will open through June 30th 2025. 

This will be exclusive access to reserving all your major events and general body meetings. EMS will open for the rest of campus starting on April 1st.

Event Services can also help move reservations under incoming student leadership for easy transition. 

Academic Space for Spring 2024 will open after Add/Drop on January 23rd.

For any questions email uscaevent@vcu.edu. 

All student organizations hosting events where alcohol will be served must complete this Notification of an Event with Alcohol Form in RamsConnect at least fourteen (14) days in advance of any alcohol event. More information about the student organization alcohol policy can be found both on the notification form and in the Student Organization Handbook.

All student organizations are encouraged to share their travel details with the student org office through the Travel Reporting Form. 

Submitting this form is required for any student organization receiving university funding (partial or full funding) for organization travel. Registered Student Organizations receiving any university funding for travel must complete this form 30 days prior to travel to ensure compliance with state and federal guidelines. Link to form is here.